CH-FR & German Payroll & Administrative Specialist

Company Description
Alpadia Language Schools is a Swiss company with an international vision, devoted to excellence in teaching languages to enrich students futures. Inspired by our multifaceted and multilingual country, we create an unparalleled student experience encouraging language development through immersion.
Present in Switzerland, France, Germany and England, we create a vibrant environment to foster connections, enhance experience and inspire imagination. Alpadia Language Schools offers all year-round courses for adults and summer camp junior programs. Each year, our schools welcome more than 6,000 students from all over the world.
In 2019, Alpadia became part of the Kaplan Languages Group, one of the largest global chains of English language schools. Alpadia continues to work as an independent agency within the KLG group.
Job Description
We are currently looking for a CH/ FR and German Payroll & Administrative Specialist.
The aim of this position is to ensure that payroll operations are handled accurately, efficiently, and in compliance with legal regulations for our France and Switzerland language camp seasonal staff.
Main Tasks & Responsibilities:
Payroll Management
Processing payroll accurately and on time for the CH Spring camp and CH Summer Camps in collaboration with our local fiduciary in Switzerland.
Support with German contracts and processing payroll for the 3 German Summer camps.
Processing payroll accurately and on time for the FR Summer Camps in collaboration with our local fiduciary in France.
Manage payroll and tax implications for employees residing in one country but working in the other.
Calculate and process salaries for our Alpadia School in Montreux on monthly basis in collaboration with our local fiduciary in Switzerland.
Ensuring compliance with tax laws, labor regulations, and organizational policies.
Assisting employees with payroll-related questions and resolving issues promptly.
Communicating updates regarding payroll policies.
Administrative & Compliance
Maintain employee records in accordance with Swiss / France data protection laws.
Manage with the fiduciary the different types of German contracts and manage with the stakeholders the different questions.
Ensure compliance with both Swiss and French labor laws, tax regulations, and social security systems.
Maintain confidentiality and ensure compliance with data protection regulations in both countries (e.g., GDPR).
Effectively communicate with employees and external agencies (e.g., tax authorities)
Assist with French and Switzerland administration employees registration
Establish work certificate when requested.
Other tasks (during non-peak periods)
Support on different logistics tasks in the HQ KLG office.
WD support & administration
Support with any task related to HR
Qualifications
Essential
Excellent interpersonal skills with the ability to interact with potential employees and build positive relationships
Excellent written and verbal communication skills in French and English
Excellent organisation and time management skills with the ability to work independently and to deadlines
Ability to understand and use key ICT packages relevant to the role
Desirable
Previous payroll experience, ideally in a high volume, seasonal organisation
Experience of working in payroll field in France and/or Switzerland
Additional Information
What we offer you:
The opportunity to develop your skills in an international environment, in the exciting field of language travel
A young and dynamic work atmosphere
An environment where corporate ethics and sustainable development matter
Place of work: Barcelona
Start date: as soon as possible
Type of contract: Permanent
Activity rate: Full time
Alpadia Languages Schools

Fecha de publicación: 07/03/2025